MGA is looking for a driven, organized, and talented individual to join our growing administration team as a Personal / Studio Assistant based full time on-site in Vancouver, Canada.
Who we are
MGA is an internationally recognized, award-winning architecture and design firm creating innovative, sustainable projects that push the boundaries of technology and construction to benefit communities and environments around the world, from cultural installations and private homes to residential developments and university campuses.
Our values are rooted in sustainability, innovation, community, and most simply – a love for our planet. This is an opportunity to be integrally involved in a team that is creating significant change in our industry.
About the role
This position executes a multitude of varied tasks and requires a self-directed, independent individual with excellent communication, organization, and time management skills who is both personable and professional. Responsibilities include:
- Manage and maintain complex schedules, including booking appointments and travel arrangements
- Handle and update correspondence, communication, and contacts with confidentiality and clarity
- Collaborate with the office team to support seamless daily operations of the Vancouver office. From time to time, there could be back up reception coverage needs to support other team members
- Research and assist with lecture and presentation materials
- Provide general administration support and budget monthly expenses, including assisting the finance team to reconcile monthly credit card statements
- Liaise with other departments within the studio as needed (Administration, Communications, Business Development, Marketing, HR, Finance)
- Run daily errands such as dry cleaning, mailing packages, coordinating deliveries, pet care, etc.
- Managing a wide range of tasks and responsibilities which will vary everyday
- Maintain a high degree of tact, diplomacy and confidentiality as appropriate
Skills and experience
- Professional, confident, patient, and friendly demeanour
- Excellent attention to detail and ability to multitask
- Strong organization and time management skills
- Proficiency in MS Office; Word, Excel, PowerPoint, Outlook, Google Suites
- Adaptable and willing to pitch in on a range of needs and projects
- Excellent interpersonal, written, and oral communication skills
- Exemplary judgement, initiative, and ability to maintain confidentiality and discretion
- Ability to effectively prioritize workflow
- Ability to travel internationally for work-related lectures and meetings (valid passport)
- Have a valid driver’s license – ability to drive both manual transmission and automatic preferred
- An interest in design and sustainability (but this is not a design role)
- Pet friendly! (dog and cat)
This is a full-time position – 40 hours per week on-site [8:30am to 5:30pm], however, this position requires flexibility to accommodate for the extensive travel schedules.
MGA is an equal opportunity employer. We offer a competitive salary and benefits package, and the opportunity to grow with our team in a collaborative and fun, open-office environment.
Applicants are invited to submit a CV and cover letter to jobs@mg-architecture.ca. Please specify job title (Studio/Personal Assistant) in the subject line. No phone calls, please. Only those selected for an interview will be contacted.